Skip to content

Operator Playbook

Daily

Morning

python3 scripts/validate_index.py
python3 scripts/validate_vault.py examples/fake-vault
# Optional, for a connected private vault:
# gbrain sync --repo ~/private-vault --no-pull --no-embed
# gbrain embed --stale
# gbrain health

Review:

  • today's calendar
  • upcoming meetings
  • inbox items
  • open decisions
  • stale follow-ups

During the Day

For every important meeting:

  1. create or update people pages
  2. create meeting note
  3. extract open threads
  4. add follow-up actions
  5. link companies and projects

Evening

Process inbox/:

  • promote durable facts into entity pages
  • archive noise
  • create decision records
  • create or update project notes

Weekly

Run validation and retrieval checks:

python3 scripts/validate_index.py
python3 scripts/validate_vault.py examples/fake-vault
# Optional private-vault checks:
# gbrain health
# gbrain query "what strategic risks changed this week?"
# gbrain query "which relationships need follow-up?"
# gbrain query "what decisions are waiting for evidence?"

Produce:

  • weekly strategic review
  • relationship follow-up list
  • open decision register
  • stale claim list

Monthly

Run a maintenance review:

  • duplicate entity scan
  • dead links
  • orphan pages
  • outdated project pages
  • unembedded chunks
  • unsourced claims

Executive Workflows

Meeting Prep

Prompt:

Prep me for the meeting with [person/company].

Expected output:

  • who they are
  • relationship history
  • current relevance
  • risks or sensitivities
  • what to ask
  • what not to say
  • source slugs

Relationship Map

Prompt:

Who do we know at [company], ranked by relationship strength?

Expected output:

  • top people
  • roles
  • last interaction
  • best intro path
  • confidence level

Strategic Brief

Prompt:

Brief me on [topic] using the brain, not generic web knowledge.

Expected output:

  • answer first
  • cited evidence
  • inference clearly labeled
  • recommended action

Book Extraction

Prompt:

Turn this book into mental models for our operating system.

Expected output:

  • core thesis
  • 5-10 mental models
  • examples
  • implications
  • links to existing concepts

Quality Bar

A good answer is:

  • concise
  • sourced
  • current
  • decision-relevant
  • explicit about confidence
  • clear about what is fact vs inference

A bad answer:

  • sounds generic
  • has no slugs
  • invents relationship context
  • ignores recent notes
  • gives a balanced essay when a decision is needed